Location: Somaiya sports Academy, Vidyavihar, Mumbai

Reports to: Event coordinator

The sports event intern will serve as the primary point of contact for all the sporting events conducted by Somaiya sports academy.
Publicity and promotion:
Timely coordination with the PR team for publicity and promotion.
Coordination with photographers and videographers during and post events.
Coordination with social media team for regular reels posts and promotions. Coordination with designer and printing vendors.
Finance:
Budgeting an event.
Coordination with the vendors for their invoices and the bills.
Ensuring payments are done through accountant.
Technical:
Coordination with the technical and tournament committee.
Record Keeping and Document Verification.
Venue Booking and registration.
Ground Operations:
Infrastructure checkups. Guest management for opening and closing ceremony.
Food and Beverages
Safety and Security measures (Coordination with Ambulance, Physios, and medical
team.)
Coordination with the volunteers.
Other Responsibilities:
Additional work assigned by the reporting authorities.

Reports to: Sports Coordinator

The sports Operation interns will serve as a primary point of contact for the day-to-day operation of the sports.
Travel:
Coordinating for the booking of tickets for Athletes and staff for official work. Coordinate with the coaches for their travel plans for AIU tournaments.
Reports and Administration:
Assist in creating weekly and monthly calendar for coaching and training program. Assist in making monthly reports for all allocated sports.
Assist the coaches to conduct trials for athletes.
Assist in registration for participating in various tournament (AIU and Khelo India)
Finance:
Tracking expenditure related to travelling and accommodation. Support the finance team in reconciliation of travel and accommodation expenditures
.
Support Coaches and athletes with financial reconciliation and reimbursement process.
Source and procure quotes and relevant documentation as pertains to the procurement of sports related products (Sports Equipment’s,).
Facility Management:
Ensure the training areas are kept clean and safe. Training area and technical areas checks to be done and any challenges should be reported to the Operations Team
Assisting in booking of All Somaiya Sports Academy property by Resource calendar.
All equipment to be checked and repair and replacement requirement to be reported to the operations team.
Assist the inventory team for record keeping.
Other Responsibilities:
Additional work assigned by the reporting authorities.